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Technical Writers | Technical Editing Services

Technical Documentation and Presentations

In addition to strong writing skills, a technical writer should have a technical aptitude and the ability to learn quickly. The writer needs to be comfortable writing from source documents (such as design specifications and marketing requirements) as well as using the software to determine what needs to be documented. Technical writers need to be able to communicate easily with subject matter experts, engineers, end users, and technical support personnel. In addition, technical writers need project management skills, such as scoping a project, writing a documentation plan, and carrying it out within the specified deadline. A good technical writer understands that s/he is the advocate for the end user. So, determining what tasks are needed to enable the user to do a job is the focus of document design. After a design is in place, consistency of terminology and a minimalist approach to the writing help to produce quality documents. Technical writers should be familiar with the industry-standard writing tools, such as FrameMaker, RoboHelp, WebWorks Publisher, Word, PowerPoint, Visio, and Adobe Acrobat. Most writers need to produce their own flow charts and other line drawings. PaintShop Pro, Adobe Illustrator, PowerPoint and Visio are commonly used tools for developing graphics.

Technical Editing

An editor of technical papers should be comfortable with the common terminology and style used by sci/tech publishers. Although knowledge of all terms is not necessary, the editor should be able to assess consistent use of terms and to judge when common jargon of the discipline is appropriate. The editor should be comfortable with mathematical notation, including statistical terminology and the presentation of results in charts and diagrams. The editor should be able to evaluate and make suggestions to the author about presentation of data, processes, and algorithms. The editor must be adept at rewriting or substantially reworking technical material prepared by multiple authors in order to standardize and unify tone and voice. The editor should be comfortable with applying style specifications (e.g., IEEE, ACM) and variations unique to individual journals and symposia identified by the client. When editing a thesis, dissertation, or argumentative paper, the editor must understand the structure and flow of the argument. In addition, the editor must demonstrate the ability to guess or investigate the intention of writers for whom English is not a first language. Finally, although most documents are presented in MS Word, it is valuable to know how to edit documents in LaTeX.

Technical Editing: Theses and Dissertations

The academic editor should be familiar with common ways of structuring a dissertation. For example, the first and last chapters should be readable as a single document; interested readers can delve into the interior chapters for detail. It is important to state the "problem" and the "thesis" clearly. It is also important to clearly state the "solution" offered. Finally (and often overlooked by students), it is important to "validate" the thesis (i.e., show evidence that the solution offered does indeed support the thesis. Evidence might include mathematical theorems, simulations, prototype implementations, or statistical tests, among others.).


Carly Cantor


Carly is a meticulous hands-on editor who "becomes one" with every project, paying close attention to both the big picture and the small details. For several years, she was an acquisitions editor at Carol Publishing Group in New York, where she acquired and edited numerous hardcover and trade paperback titles on a variety of nonfiction subjects, mostly in the areas of history and current events, how-to, memoir, and pop culture.

She currently represents authors as an agent with a well-established NYC agency, (Joëlle Delbourgo & Assoc.), which provides her with a foot in the New York publishing world (and access to the current thinking about what is hot and what is not).

Carly often works with academics, psychologists, and medical doctors on high-caliber material in the social and life sciences, helping to make their writing more accessible to a trade audience. One thrilled client, a medical doctor, said of her, "She is a consummate wordsmith, with the facility of not only understanding and integrating scientific and technical material but also illuminating arcane and otherwise opaque descriptions."

Read: "Why might you want to have a real-life agent read your manuscript"

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HOLLY MONTY, MA MAC ELS
APA format, Chicago Manual of Style

Since operating as a freelance editor and writer, Ms. Monty, a Microsoft Word and LaTeX expert, has worked on books and articles published by many of the world’s leading publishers, including Cambridge University Press, Oxford University Press, MIT Press, W. W. Norton, Sage, John Wiley, Springer, Lawrence Erlbaum, Pearson-Prentice Hall, Praeger, Greenwood, Blackwell, and other top names in academic and nonfiction publishing. To date, she has edited more than 2,000 published journal articles, more than 150 nonfiction books, and a wealth of dissertations and theses. Ms. Monty is proud to have worked with a diversity of students and academics from a broad range of our nation's universities. Given her wealth of experience, she is adept at working within the precise terms of your university's thesis/dissertation guidelines or with the publication guidelines of any peer-reviewed journal.

"Holly was FANTASTIC. She was SO thorough and submitted everything back to me earlier than I needed it! Even after she was done with the edit, I had some questions, and she was very speedy in her responses. I appreciate that she took time to answer my questions. She really went above and beyond! My paper not only needed to follow APA guidelines, but my university had guidelines as well. She did both perfectly." - Nicole Foster, Trinity International University.

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Ginny Rogers: Publication Analysis, Writing, Editing, Proofreading, Page and Book Design Ginny Rogers

Polish provides luster, adds richness, and enhances beauty. It works on fingernails, shoes, furniture, even your car. Ginny Rogers specializes in polishing your writing, whether a book manuscript, a dissertation, or a business manual.

With experience in nonfiction, academic, business, and technical editing, Ginny targets word choice, style, tone, organization, flow, and development in addition to essential grammar, spelling, and punctuation. For fiction, she also addresses character motivation and growth, plot development, action, and consistency. One award-winning client noted:

If what I need is a skilled pen able to sharpen plot development while polishing the edges; to cause prose to leap off the page, gripping a reader with anticipation; and to excite imagination with blazing imagery, then I turn to Ginny Rogers. A highly talented editor and writer gifted with uncanny insight, Ginny Rogers is at the pinnacle of her craft.

Ginny's outside perspective frees you to focus on your ideas and follow your inspiration while she takes care of the details. Targeted assistance includes:

  • Honing your individual writing style.
  • Examining organization, flow, and progression.
  • Editing for clarity and consistency.
  • Proofreading for grammar, spelling, punctuation, and style.
  • With fiction, assessing characters, their motivations, and their actions.
  • Refining descriptive word choices.
  • Clarifying publication goals.
  • Analyzing how well the document meets those goals.
  • Designing documents appropriate to both content and purpose.
  • Maintaining style standards across documents.

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Linda TrollingerLINDA TROLLINGER has been a writer and editor for nearly 30 years and has edited thousands of documents for clients around the world.

She is a versatile award-winning copy editor with a diverse array of experience:

  • Business and marketing collateral for Kelly Services, Citibank, Bayer, and Fortune 500 companies
  • Technical documentation for IBM, Symantec, Dell, Adobe, Seicor, Sybex, and Ventana
  • Fiction and nonfiction for published authors, including novels, short stories, poetry, religion, and philosophy
  • Academic editing, master's theses, and dissertations
  • Website content, business plans, corporate overviews, and resumes
  • Developmental editing, substantive editing, copyediting, and proofreading

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Marie Valentine - proofreader and copy editor

MARIE VALENTINE's editorial work ranges from conceptual and developmental brainstorming to copy editing and proofreading, as well as the nitty-gritty of print and Web production. She has worked in acquisitions and production for the renowned new age book publisher Llewellyn Worldwide. She has also served as a news editor and writer, business technology editor, poet and small press publisher of experimental works by contemporary writers. Marie will use her knowledge in literature and nonfiction to clarify your thoughts with minimal alteration, but she is also open to experiments and will adapt easily and quickly to your perceived vision and goals. A flexible editor and proofreader with a light touch, Marie will help your prose shine while keeping your personal style intact.

  • 10+ years proofreading experience (print, web, digital, books, magazines, news weeklies, chapbooks and more)
  • 6 years business and technology editing experience
  • 5 years book manuscript editing experience, both fiction and nonfiction
  • 4 years publisher acquisitions experience - Ruminator (small press), university press (U of MN), commercial press (Llewellyn). She knows what publishers look for in a book.
  • 9 years academic editing and formatting

Editing Services:

  • Content organization
  • Structural and substantive editing
  • Proofreading
  • Formatting and style editing (MLA, Chicago, APA, AP, project-specific)
  • Copy editing

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